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Satisfactory Academic Progress

Federal Financial Aid regulations require Alaska Pacific University to establish a Satisfactory Academic Progress Policy for students receiving financial aid.  Further, APU must notify students of that policy and monitor the progress of all students receiving financial aid to insure continued compliance.  It is the responsibility of all financial aid recipients to familiarize themselves with the policy and to insure the standards are met.  Failure to meet financial aid satisfactory academic progress standards may place a student’s financial aid eligibility in jeopardy.  Summer courses may be used to fulfill the yearly minimum hour requirement if necessary.  All students must maintain a minimum of 67% completion of attempted credit hours.  An undergraduate student with attempted hours of 0-29 is required to maintain a minimum cumulative grade point average of 1.75 and a student with 30 credit hours or above is required to maintain a minimum 2.00 cumulative grade point average.  Graduate students are required to maintain a minimum cumulative GPA of 3.00, with no semester falling below 2.50.

Academic progress will be reviewed at the end of each semester.  Results of that review will be used to determine the subsequent semester eligibility for financial aid.

All students are responsible for maintaining the minimum semester percentage of credit hour completion and cumulative grade point average required.

All students must be enrolled and seeking a degree to receive financial aid.  Students who owe a repayment or are in default on any of the Title IV Programs will not be eligible for financial aid.

Student’s official enrollment status will be determined on the census date of enrollment and aid will be awarded accordingly.

Warning

Students who fail to complete the required minimum number of credits to maintain the 67% completion of attempted hours or fail to meet the required minimum cumulative grade point average will be placed on warning for their following semester.  All students placed on warning will receive a letter of current eligibility status.  Students on warning will be eligible to receive financial aid during their semester of warning.  Students placed on warning and their advisors will see an alert message in the university’s CAMS software system warning them of the warning status.  Failure to regain good standing within the one semester of warning will result in the suspension of financial aid.

Grades

Grades of AU, I W, WU, and NC indicate unsatisfactory completion of courses for financial aid purposes.  An incomplete grade (I) will be treated as an “F” until work is completed and the grade is recorded.

In-Coming Students

First-time freshmen and transfer students with no prior academic history at APU are considered to be making satisfactory academic progress for the first semester of enrollment.

Period of Suspension of Aid

Satisfactory academic progress must be maintained even during semesters in which aid is not received.

 

Financial Aid Time-Frame

The maximum number of credits for which a student may receive financial aid is 150% of the published credit requirements of his/her educational program.  The standard of 192 credit hours for a bachelor’s degree and 76 credit hours for an associate’s degree is used to comprise 150% of the basic graduation requirements.  Monitoring begins from the first credit attempted, regardless of whether or not the student received federal financial aid.  Any course for which a student receives credit, including transferred courses or repeated courses, are included in this calculation.  Students pursuing a second bachelor’s degree or teacher certification must complete degree/certification requirements within 2 years of full-time enrollment.  Graduate students must complete degree requirements within 150% of full-time enrollment not to exceed 54 total credit hours.  Any semester of less than full time enrollment will be considered proportionately.  All enrollment periods count toward maximum time frames, regardless of a change in degree or major or whether or not aid was received.

Incomplete Grades

Courses with incomplete (I) grades do not count toward satisfactory academic progress.  It is the student’s responsibility to notify the Student Financial Services Office of any changes in grades as it could change the student’s eligibility for receipt of financial aid.

Repeated Courses

Courses that have been repeated and are required for a student’s degree program count toward the minimum credit hour load required for aid during a given period of enrollment.  Repeated courses also count toward the 150% rule under the SAP policy.

Review Coursework

Students who enroll in review coursework (less than 10000 levels) may receive financial aid.  The federal government allows students to receive up to a maximum of 30 credits in this level of coursework.

Distance Delivered Courses

These courses count toward the credit hour load and may be used to fulfill credit hour requirements for financial aid if the courses are required for a student’s degree program.

NOTE:  Students are required to complete these classes within the enrolled time period.

Withdrawals

Student’s who withdraw from the university, after the 11th class day, may be suspended from receiving future financial and could be liable for refunds and/or return of Title IV funds.  Students are directed to (refer to the Financial Aid section of their campus course catalog for information on refunds and return of Title IV funds).  A student who withdraws from the University on or before the 11th day of classes and receives no financial aid will not be held responsible for completing minimum percentage of hours.

 

Financial Aid Suspension

Financial aid suspension will result from failure to:

  1.  Complete the minimum required percentage of credits required during the academic year.
  2. Maintain the required cumulative GPA based on the student credit hours attempted.
  3. Graduate prior to exceeding the maximum number of credit hours allowed.
  4. Meet the requirements of a federal financial aid appeal approval.  A student who is suspended after failing to meet appeal requirements MUST attend on his/her own without financial aid and earn the required cumulative GPA and/or minimum required percentage of credits in order to regain eligibility.  Subsequent appeals may be considered if a student has experienced unusual, extenuating circumstances.

NOTE:  Reinstatement to class by the admission/adjustment committee does not reinstate a student to the financial aid programs.

 

Financial Aid Reinstatement

Appeals

A student whose financial aid has been suspended may submit a written appeal to Student Financial Services with 30 days of notification of this/her non-compliance.  The appeal must include any extenuating circumstances (such as student illness or the death of an immediate family member).  The student must complete the APU Appeals Form in full and submit all required documentation required to be considered for reinstatement of financial aid.  Appeal forms are available in the SFS Office.  Appeals will be reviewed by the Student Aid Appeals committee.  All decisions of the Student Aid Appeals Committee are final.

Alternative Route to Reinstatement of Eligibility

A student who does not wish to appeal or whose appeal has been denied may regain eligibility the semester following the completion of the percentage of credit hours attempted and the required cumulative grade point average.