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Associated Students of APU
ASAPU Minutes
Dec 11, 2002
Dec 04, 2002
Nov 27, 2002
Nov 20, 2002
Nov 13, 2002
Nov 6, 2002
2004 Minutes
2003 Minutes
ASAPU Minutes
December 11, 2002 |
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| Attending Members |
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Visitors |
Chairperson Andre Brown
Treasurer Jose Luis Ortega
Secretary Meghan Ten Eyck
Junior Representative Jessica Diaz
Sophomore Representative Angelica Guizado
Freshman Representative Kelly Moore
Non-Traditional Representative Sarah Bergen
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Tina Metzger
James Christmas |
| Not Present |
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Vice-Chairperson Sarah Jensen
Graduate Representative vacant
Senior Representative vacant
Office Manager Naira Ruiz
Advisor Linda Bryant
Advisor Kelly Smith |
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Meeting came to order at 12:05pm (Andre)
Approval of Minutes
Motion to approve the minutes (Andre)
Jessica approved
Angelica seconded
Old Business
- Winter Dance
- The photos turned out really nice
- Anyone can come by the office to pick up pictures
- We made $425 for Toys for Tots and Brother Francis Shelter altogether
New Business
- January block hours
- The last Wednesday of January will be set aside for an executive session for setting up for next semester
- There will not be any meetings held during block
- Tina needs to leave a check request to have ASAPU help pay for tickets for the musical RENT
- Anything Else
- There is an informal volleyball club on campus and they want to join a league
- It would be $60 per player to join
- The club has about 10 people
- Food will be provided by ASAPU
- Have a paragraph written about yourself and turn it in to Andre by next Thursday for the ASAPU webpage going up
- Friday and Monday at noon, two people who are applying for Residence Life Director will be at community forums in the art room
Meeting ended at 12:50 pm (Andre)
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ASAPU Minutes
December 04, 2002 |
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| Attending Members |
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Visitors |
Chairperson Andre Brown
Vice-Chairperson Sarah Jensen
Treasurer Jose Luis Ortega
Secretary Meghan Ten Eyck
Junior Representative Jessica Diaz
Sophomore Representative Angelica Guizado
Freshman Representative Kelly Moore
Non-Traditional Representative Sarah Bergen
Advisor Linda Bryant
Advisor Kelly Smith |
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| Not Present |
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Graduate Representative vacant
Senior Representative vacant
Office Manager Naira Ruiz
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Meeting came to order at 12:05pm (Andre)
Approval of Minutes
Motion to approve the minutes (Andre)
Jessica approved
Angelica seconded
Old Business
- Winter Dance
- The road is going to be sanded by the National Guard
- Chains will be put on the vans and cell phones will be provided
- Gavin needs to know who the drivers are
- Kelly Smith needs a copy of the contract with Alpenglow and Millennium Hotel
- Photo club is going to take candid and portrait pictures
- ASAPU members will leave to decorate and setup at 5pm on Friday
- Recycling bins
- Recycling bins will be put in Mosley and Carr Gottstein and possibly Atwood
- $48 for a set of three
- Buying three sets
- ASAPU pays $92 and staff assembly will pay the other half
- Motion to approve(Andre)
- Jessica approved
- Angelica seconded
New Business
- January Block
- Angelica, Sarah J., Andre, Kelly, and Jose will not be here for block
- Check requests need to be in 48 hrs in advance from now on
- Set hours during registration to dedicate time making IDs
- Anything Else
- There will be a ASAPU section in the APU Journal every month next semester
- ASAPU Open House on February 5,2003
- First week of session 5-7 pm
- Food will be provided by ASAPU
- Have a paragraph written about yourself and turn it in to Andre by next Thursday for the ASAPU webpage going up
- Friday and Monday at noon, two people who are applying for Residence Life Director will be at community forums in the art room
Meeting ended at 12:50 pm (Andre)
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ASAPU Minutes
November 27, 2002 |
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| Attending Members |
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Visitors |
Chairperson Andre Brown
Vice-Chairperson Sarah Jensen
Treasurer Jose Luis Ortega
Secretary Meghan Ten Eyck
Junior Representative Jessica Diaz
Sophomore Representative Angelica Guizado
Freshman Representative Kelly Moore
Non-Traditional Representative Sarah Bergen
Office Manager Naira Ruiz
Advisor Linda Bryant
Advisor Kelly Smith |
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James Christmas
Steve Shore
Tina Metzger
Vania Hawkins |
| Not Present |
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Graduate Representative vacant
Senior Representative vacant
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Meeting came to order at 12:05pm (Andre)
Approval of Minutes
Motion to approve the minutes (Andre)
Kelly approved
Angelica seconded
Budget Report with Jose
- There is $1000 left in the ASAPU budget for the rest of the semester
Old Business
- Winter Dance
- This Saturday we will go to Alpenglow for ideas about decorating
- Angelica and Tina will choose the drivers for the dance
- Task list needs to be made, so we know who is doing what
- Need to have an agenda for the dance
- Jessica will be working in posters
- Possibly get a map that shows how to get to Alpenglow
- Sarah B. will talk to the Photo club to take pictures at the dance
- ASAPU will buy the supplies for the Photo club
- We are about $1500 over budget for the dance
- Need to plan additional meetings to continue planning
- LCD Projector Proposal
- ISO wants to buy a LCD projector for students and clubs to use
- Possibly have it in the student center or have students check it out from James Christmas
- Mobility is an issue that needs to be looked at
- Weather damage is another factor to consider
- Estimate cost is $1600-$1700
- Show Steve Shore the prices before purchasing
New Business
- Student Center Proposal
- Jessica put together a proposal listing the services provided
- She also had a layout of what it could ideally look like
- If you have any suggestions, please let Jessica know
- Office Doors
- The doors to the ASAPU office possibly will be changed to a swipe system
- Angelica is going to talk to Linda about the cost
- Anything Else
- It will be $92 for two bins and set up for the recycling bins
- Tabled it do to time
- Kelly Smith wants to set up a leadership retreat in February
- Possibly the third week in February
- Vania Hawkins is doing a senior project on food and emotions and how they are related
- Wanted to know if ASAPU could help with purchasing the food that she is going to be discussing in her Senior Project
- ASAPU cannot fund senior projects, but she can ask clubs if they can help her
- The final three people for the residence life director position will be visiting the school
- We will get an e-mail when this is going to happen
Meeting ended at 1:00 pm (Andre)
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ASAPU Minutes
November 20, 2002 |
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| Attending Members |
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Visitors |
Chairperson Andre Brown
Vice-Chairperson Sarah Jensen
Secretary Meghan Ten Eyck
Junior Representative Jessica Diaz
Sophomore Representative Angelica Guizado
Freshman Representative Kelly Moore
Office Manager Naira Ruiz
Advisor Linda Bryant
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James Christmas |
| Not Present |
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Treasurer Jose Luis Ortega
Graduate Representative vacant
Senior Representative vacant
Non-Traditional Representative Sarah Bergen
Advisor Kelly Smith |
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Meeting came to order at 12:10pm (Andre)
Approval of Minutes
Motion to approve the minutes (Andre)
Angelica approved
Jessica seconded
Old Business
- Student Housing Proposal
- Kelly Smith has the proposal and will present it to the executive committee meeting
- ASAPU Retreat
- Topics discussed at the retreat:
- Student Lounge/Student Center
- Student advocate and Stop the Hate
- Angelica, Jessica and Meghan will be working on the student center
- Sarah J., Naira, and Andre will be working on Stop the Hate
- Meet the President
- About 30 people showed up to the event
- People seemed to enjoyed it
- Ellen is thinking of making this a tradition at APU
New Business
- Water Question
- ASAPU is paying $34 a month for the water cooler in the copier room in Atwood
- It has been brought up that because ASAPU has more people in the office so we should pay more
- If ASAPU is paying for it, it should be open to the students
- Tabled it
- Library Advisory Committee
- This committee would like a student UAA and APU on their board
- Need more information before making a decision
- Donation list
- The list is in the office
- Money is going to Toys for Tots and Brother Francis Shelter
- During office hours please call a few numbers from the list
- Office Keys w/ Naira
- Linda gave us spare keys and they are in the box outside of the office
- Naira is going to change the combination and notify everyone of the new code
- Senior Representative
- Pete Plywood has asked if we can hold the position for him for next semester
- If he wanted to reapply for the position he can, but we cannot hold the position
- LCD Projector
- ISO wants to buy a LCD projector to rent out to clubs and students
- Has talked to music/speaker and Tina Metzger
- Angelica will bring it up at the floor meeting tonight
- Tabled it
- Committees: Undergraduate Committee
- Graduation numbers are high for this May
- LS 203 Symbolic Logic will now satisfy math GUR
- LS senior project will be 3-12 credits so that students can take it in more than one semester
- Organic farming class starts this May
- Anything Else
- Climbing Night at Anchorage Rock Gym
- November 23rd, 6-10pm
- Bring your own equipment or rent some there
Meeting ended at 12:50 pm (Andre)
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ASAPU Minutes
November 13, 2002 |
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| Attending Members |
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Visitors |
Chairperson Andre Brown
Vice-Chairperson Sarah Jensen
Treasurer Jose Luis Ortega
Secretary Meghan Ten Eyck
Junior Representative Jessica Diaz
Sophomore Representative Angelica Guizado
Freshman Representative Kelly Moore
Office Manager Naira Ruiz
Advisor Linda Bryant
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Tina Metzger |
| Not Present |
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Graduate Representative vacant
Senior Representative vacant
Non-Traditional Representative Sarah Bergen (excused)
Advisor Kelly Smith |
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Meeting came to order at 12:10pm (Andre)
Approval of Minutes
Motion to approve the minutes (Andre)
Kelly approved
Jessica seconded
Budget Report with Jose
- There is $34,000 in ASAPU's account
- $17,000 is for the clubs
- About $2500-$3000 is going to be spent on the winter dance
Old Business
- Winter Dance
- Andre and Kelly are going to Kinko's to get the tickets made
- There will be a donation list in the office, call for donations when doing office hours if possible
- See if the graphic artist will make a poster for the winter Dance in the next two weeks
- Have a booth in Grant Hall in the evening to sell tickets to DCP students
- Use one of the empty bulletin boards in Atwood to promote the dance
- Danio's Letter
- Angelica sent the letter out this week
New Business
- Issues w/ Kelly Smith
- Kelly is going to talk to financial aid about notifying students about the changes in their account
- Also he is going to be talking with Kelly Moore about the freshman class Self and Society
- Kelly wants to have one ASAPU member on the hiring committee for Residence life director
- ASAPU Retreat
- The agenda for the retreat will be in everyone's box later today
- We will meet at 9am in front of the office and leave by 9:15am
- Anything Else
- Student affairs are taking a van to the Alaska Native Heritage Center on Saturday
- There is a basket weaving class on Sunday in the art room at 3pm
Meeting ended at 12:40 pm (Andre)
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ASAPU Minutes
November 06, 2002 |
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| Attending Members |
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Visitors |
Chairperson Andre Brown
Vice-Chairperson Sarah Jensen
Treasurer Jose Luis Ortega
Secretary Meghan Ten Eyck
Junior Representative Jessica Diaz
Sophomore Representative Angelica Guizado
Freshman Representative Kelly Moore
Office Manager Naira Ruiz
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Tina Metzger
Dan Post |
| Not Present |
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Graduate Representative vacant
Senior Representative vacant
Non-Traditional Representative Sarah Bergen (excused)
Advisor Linda Bryant
Advisor Kelly Smith |
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Meeting came to order at 12:15pm (Andre)
Approval of Minutes
Motion to approve the minutes (Andre)
Kelly approved
Jessica seconded
Old Business
- Meet the President
- About 20 people have told Kelly that they are going
- Kelly is going around the dorms asking freshmen if they want to come to the dinner
- ASAPU members are welcome to come and must RSVP with Kelly
- Winter Dance
- The place for the dance has been changed to Alpenglow
- It costs $1100 to rent Alpenglow
- Decorations need to be bought by next week
- The place is reserved 5pm-1am, so there is time to setup and cleanup
- A cleaning crew has been hired, they will be paid $30 an hour
- The first floor will be for food and drink
- The second floor will be where the dance is held
- Andre will make a schedule for the times the vans will leave
- Danio's Letter
- Angelica put a draft of the response letter in everyone's box
- If you have any suggestions, please let Angelica know
- Recycling
- We received an e-mail from the recycling committee stating the prices of bins
- A set of three bins costs $48
- Jessica will talk to Jamie Jones about the details
- subitem
New Business
- Office Equipment w/Naira
- There are new office supplies in the office, please keep all supplies in the office.
- Call maintenance to pickup the office equipment outside of the office
- ASAPU Retreat
- The retreat is November 16th, 10am-5pm
- It will be held at the Kellogg Farm
- We will discuss about creating a ASAPU web page at the retreat
- Committees
- Student Affairs Committee
- Talked about the ski team and their upcoming events
- Kelly Smith is putting together a committee to hire the next Residence Life director
- He wants one member from ASAPU and one member from RHA to sit on this board
- If anyone is interested, please talk to Angelica
- Undergraduate Committee
- The class "scientific diving" has been approved as a marine biology class
- Trying to get departments to make students aware of the portfolio that is needed to graduate earlier than it is usually done
- The wording for practicum and practica are now this: Practica is when you have internships and practicum is what you need to graduate
- Anything Else
- Dan Post is putting together a RA event for November
- Climbing Night at Anchorage Rock Gym
- November 23rd, 6-10pm
- Asking for $150 from ASAPU to rent the gym for the night
- He is getting $100 from the Outdoor Club and $150 from RHA
- Open to all students, flyers are going up at the climbing wall, Mosley, Grant Hall, and Carr Gottstein
- Possibly have the first hour be an introduction to climbing for beginning climbers
- Motion to approve (Andre)
- Sarah J. approved
- Angelica seconded
- Next week the ASAPU meeting will be held in the North side of the cafeteria
Meeting ended at 12:40 pm (Andre)
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