Support Auxiliary Services Conferencing and Events for all aspects of those services on APU’s campus to maximize the use of APU’s facilities while not in use for academic purposes. Oversee the campus store and the mailroom operations in all aspects of daily needs. Work autonomously to develop existing and new relationships with vendors to reduce expenses and/or increase revenue opportunities.
- Coordinates and supervises student work force
- Assists with and anticipates Renters’ needs and internal event needs
- Serves as house manager for all events
- Coordinator of the E.R. Brown Auditorium event usage.
- Supervises and performs room transitions between CHAP sessions Anticipates needs and stays in communication with other personnel involved with that program
- Maintains an inventory and restocks expendable supplies for campus-housed and/or overnight guests
- Clerical work in file keeping and document storage
- Works with Director of Auxiliary Services to coordinate with various University departments to fulfill event requirements and/or requested services including reserving rooms, determining catering needs, preparing conference materials, tracking various expenditures and revenues, collecting fees and maintaining necessary records
- Maintains inventory of campus equipment used for Conferencing
- Attends major events to facilitate operations and respond to emergencies
- Schedule facilities and services for University and outside organizations events.
- Assist in maintaining facility use calendar, reserve appropriate space with academic and student priority consideration
- Integrate facility use calendar with event planning and rental software(s)
- Weekend work will include performing cleanup and maintenance of all Conference Halls
- On-Call rotation for summer housing contracts
- Supervises campus store and mailroom staff
- Tracks and monitors budgets for the campus store and mailroom
Knowledge and Skills
- Knowledge of safe work practices
- Knowledge of scheduling
- Knowledge of theatre systems and practices
- Knowledge in using audio-visual technology
- Knowledge in basic computer technology.
- Skills in public relations and handling complaints with tact and professionalism.
- Skill In coordinating several events simultaneously
- Skill in effectively supervisory skills, including the ability to train employees.
- Skill in working effectively with little supervision.
- Skill in organization.
- Skill in actively solving problems and creating solutions while completing daily tasks.
- Skill in both verbal and written communication.
- Skill in attention to detail.
- Skill in working with Microsoft Office suite.
Minimum Education Qualification
An Associate’s degree in Business Management. Progressively responsible professional work-related experience, education, or training may be substituted on a year-for-year basis for college education.
A Bachelor’s degree in the Business field preferred.
Minimum Experience Qualification
Non-Supervisory: Two (2) years of procurement/purchasing experience AND two (2) years of experience in event management.
Minimum Certification Qualification
Serve-Safe manager certification required. TAP card required.
- Required to maintain a flexible work schedule to coordinate, lead and assist with after-hours and weekend events.
- Current and valid driver’s license required with ability to pass a driving record check and driving test.
- Ability to travel independently.