The Sponsored Programs Director (Director) works with the Chief Advancement and Sponsored Programs Officer, President’s Office, and faculty to support grant-funded research and scholarly activity, and secure institutional and programmatic funding.
- Administer and effectively manage a varied portfolio of external awards. Maintain expertise on complex and evolving sponsor guidelines, federal regulations, APU policy and business processes, and interpret, apply, and communicate each appropriately to ensure all administration actions are in compliance with the applicable regulations.
- Independently assess expense transactions and cost transfers for allowability and appropriateness and approve per institutional policies and processes. Prepare, approve, and process rebudget requests. Analyze complex award-specific cost share commitments and actuals to ensure requirements are met. Collaborate with principal investigators and administrative colleagues to draft and submit communications to sponsors.
- Prepare financial reports for a varied portfolio of external awards. Ensure financial reports are accurate and in the appropriate format and frequency to maintain compliance with sponsor requirements.
- During the report preparation process, review expenditures for compliance with federal cost share principles, institutional policy, and sponsor-specific regulations, and analyze complex cost share requirements and actuals, facilities and administrative costs, and accounts receivable activity, among other tasks.
- Advise principal investigators and administrative staff on interpretation and implementation of institutional, federal, and award-specific policies, procedure and regulations. Independently assess and take actions on varied internal and external requests and come up with appropriate action to satisfy such requests.
- In collaboration with colleagues, develop and provide training and support to principal investigators and administrative staff.
- Facilitate appropriate IRB and IACUC reviews for grant- and contract-funded research as needed;
- Provide monthly, quarterly, and annual reports to the CASPO, President and CFO on all grant- and contract-funded research, including award amount, funds spent, current balance, and award end date;
- Remain current on, and demonstrate strong understanding of, federal regulations and inform policy and practice on subrecipient monitoring to ensure institutional compliance with 2 CFR 200 subrecipient monitoring requirements. Independently review and approve invoices from subrecipients for compliance with individual subrecipient agreements and applicable policy.
- Serve as primary point of contact for grant agency program reviews and audits;
- Maintain membership and current training in NCURA and SPA.
Knowledge and Skills
- Knowledge and experience building and managing budgets.
- Knowledge and experience with Federal Office of Management and Budget Uniform Guidance and FAR processes.
- Knowledge and commitment to innovation in higher education.
- Knowledge and experience working with a broad spectrum of grant types and grant agencies.
- Knowledge and experience with electronic grants management and reporting systems.
- Knowledge and experience in budget development, proposal preparation and sponsored project compliance
- Skill with grant and technical writing skills.
- Skill in the ability to provide program oversight in a consistent, creative, and accountable manner.
- Skill in the ability to communicate effectively and develop positive working relationships with a broad range of constituencies.
- Skill in building collaborative administrative processes.
- Skill with distinguished record of scholarly or other significant professional achievement,
- Skill in oral and written communication
Minimum Education Qualification
- Bachelor’s degree and five years’ experience in sponsored projects development and management
- Certified Research Administrator credential (or commitment to obtain within three years of hire)
Preferred Experience Qualification
- Master’s degree and 5 years’ experience in sponsored projects development and administration at a higher education institution.
- Experience in research administration and/or public accounting and/or accounting for grants, contracts and other funded projects.
- Experience in or demonstrated understanding of the liberal arts college environment.
- Experience in or demonstrated understanding of the tribal university environment.
- Experience working with community partners in grants development and administration.
- Experience working with research grant funding