Satisfactory Academic Progress (SAP) Standards for Financial Aid Recipients
Satisfactory Academic Progress (SAP) is used to define successful completion of coursework to maintain eligibility for student financial aid. Federal regulations require Alaska Pacific University (APU) to establish, publish and apply standards to monitor student progress toward completion of a degree program. All students who receive financial aid, whether from federal, state or APU-funded sources, must be enrolled degree candidates in good standing to retain financial aid awards. Please be advised, however, that some scholarships and waivers may have higher GPA or other standards for continued receipt. Students who fail to meet these standards will be placed on financial aid warning or suspension. Student academic performance must meet the three SAP standards below and will be evaluated each semester to determine the subsequent semester eligibility for financial aid.
Grade Point Average (GPA)
Undergraduate students are required to maintain a minimum cumulative GPA of 2.0. Graduate students are required to maintain a minimum cumulative GPA of 3.00, with no semester falling below 2.50. Only the most recent grade of a repeated course will be used in the calculation of the cumulative GPA.
Percentage of courses passed (Completion Rate)
All students must maintain a minimum of 66.7% completion rate of cumulative attempted credit hours. The total number of credits attempted to date (including any course enrolled past the drop/add period) will be compared to the total number of credits earned. Grades of F, I, W, WU, and NC indicate unsatisfactory completion (unearned) for financial aid purposes. An incomplete grade (I) will be treated as an “F” until work is completed and the grade is recorded. Students may not receive federal aid for a course repeated a second time (third time taking a course).
Time to degree completion (Maximum Timeframe)
Also known as the 150% Rule, students are eligible to receive financial aid for a maximum timeframe of 150 percent of the published credits required to complete a degree program. For example, if a degree program requires 64 credits students are eligible for aid up to 96 credits; or if a degree program requires 128 credits students are eligible for aid up to 192 credits. Monitoring begins from the first credit attempted, regardless of whether or not the student received federal financial aid. Any credit-based course, including transferred courses or repeated courses, are included in this calculation. All enrollment periods count toward maximum time frames, regardless of a change in degree or major or whether or not aid was received. If a student meets the degree requirements for graduation, they are no longer eligible for federal, state, and institutional financial aid.
Monitoring SAP Eligibility: Warning, Suspension, Appeal, and Probation
Students who fail to complete the required minimum number of credits to maintain the 66.7% completion rate of attempted hours or fail to meet the required minimum cumulative grade point average will be placed on warning for the subsequent semester. All students placed on warning will receive a letter of current eligibility status. Students on warning will be eligible to receive federal and state financial aid during their semester of warning; however, students on warning after the spring semester evaluation period for institutional aid will not be eligible to receive institutional aid during their semester of warning. Students placed on warning and their advisors will see an alert message in the university’s CAMS software system. Failure to regain good standing within the one semester of warning will result in the suspension of federal and state financial aid.
Students whose academic records fall below the minimum SAP standards stated above after the warning semester or upon reaching the maximum timeframe will be suspended from receiving future federal, state, and institutional financial aid payments. Suspended students may appeal their SAP status and, if approved, be placed on Probation to receive federal and state financial aid for a probationary semester. Students who do not appeal or do not have an appeal approved remain on suspension and may attend APU without the use of federal, state or institutional aid until SAP conditions are met.
A student whose financial aid has been suspended may submit a written appeal of extenuating circumstances to the Financial Aid office. Extenuating circumstances may include but are not limited to: illness, accident, injury, death, divorce, personal problems; successfully following a prescribed academic plan; or degree extension (dual/second degree). The student must complete an APU SAP Appeal form and submit all supporting documentation prior to the semester bill due date for guaranteed review by the semester start date. Appeal forms are available in the Financial Aid office. Appeals are reviewed by the Financial Aid Appeals committee and all decisions are final. Students who successfully appeal are placed on SAP probation.
Students who have successfully appealed their SAP suspension are placed on SAP probation and will be eligible to receive federal and state financial aid, but not institutional aid, during their semester of probation. Students placed on probation and their advisors will see an alert message in the university’s CAMS software system warning them of the probation status. Students who, at the conclusion of the probationary period, are making satisfactory academic progress will have their financial aid reinstated unconditionally for the next award term. Failure to meet the requirement of the approval within the one semester of probation will result in the suspension of federal and state financial aid, and continued ineligibility for institutional aid.
Other SAP Eligibility Factors
Credits earned as an Early Honors student at APU will be included in the cumulative completed credits percentage, GPA, and the maximum attempted credits calculation. Credits earned at another postsecondary institution which count towards an APU degree will be treated as transfer credits.
A student adding a second degree or changing majors may request an extension of the maximum attempted credits provision of this policy by submitting a SAP appeal. Students pursuing a second degree or teacher certification must complete degree/certification requirements within 2 years of full-time enrollment.
For students who are required to withdraw for mandated military reasons, percentage of courses passed and time to degree completion requirements will be waived for the semester of official withdrawal.
Students who consider withdrawing from some or all of their courses during a semester are urged to seek academic and financial aid advising to review the impact of withdrawal. Timing of withdrawal determines marks on transcripts, SAP eligibility, loss/return of financial aid funds, and the student account balance.