Employment

Prepares and processes the University payroll for all staff, faculty, adjunct and student employees; maintains accurate complete payroll and accounting records.  Also provides administrative support to the Controller on donations, budgeting items, and student accounts.

REPRESENTATIVE DUTIES

• Performs entire payroll process, from initial employee hire, entry to payroll program, payroll calculation including tax deposit and electronic bank direct deposit transmission, through distribution of paychecks.
• Maintains current knowledge of payroll related laws, APU employment policies and benefits programs.
• Maintains up-to-date payroll files for all employees.
• Trains employees on the use of electronic timekeeping and payroll-related information access.
• Prepares all payroll related reports for state and federal agencies.
• Analyzes and reconciles payroll and benefit-related general ledger accounts.  
• Verifies retirement calculations, uploads and forwards for payment, tracks bi-monthly retirement contribution name and amount.
• Calculates and submits third-party withholdings and reports (CSED, etc.).
• Reviews and verifies eligibility and premium amounts on invoiced employee benefits and conforms same within payroll program.
• Assists new employees in orientation on payroll procedure and electronic timekeeping processes.
• Prepares, verifies, submits and distributes year end W-2s.
• Maintains and verifies PTO balances, sabbatical leave, and leave without pay.
• Produces various reports for management and administration, including PTO accrual reports.
• Prepares annual audit work papers for payroll and benefits-related accounts.
• Provides support to auditors during annual Workers Compensation audit.
• Support the Controller with donations, updating budget officers, and helping with student accounts.
• Performs other duties as assigned or required.

KNOWLEDGE and SKILLS 

• Knowledge of state pay federal payroll reporting requirements.
• Knowledge of principles and practices of human resources, specifically compensation and benefits.
• Skill in computerized payroll processing and benefits administration.
• Skill in maintaining and exhibiting a positive professional manner in dealing with others.
• Knowledge and understanding of US GAAP general ledger accounting.
• Skill in utilizing Microsoft Office products, specifically Excel and Outlook.
• Skill in utilizing payroll processing software programs.
• Skill in organization and follow-up.
• Skill in both verbal and written communication.
• Skill in working with minimum supervision.
• Skill in working well under pressure and meeting scheduled timelines.
• Skill in working effectively and cooperatively with all levels of management and staff, as well as outside business associates.
• Skill in maintaining confidential employee & student information.

MINIMUM EDUCATION QUALIFICATION

Associates Degree in Accounting.  Professional work-related experience, education, or training may be substituted on a year-for-year basis for college education.

MINIMUM EXPERIENCE QUALIFICATION

Non-Supervisory: Two (2) years of payroll and benefits administration experience.

PREFERRED EDUCATION/EXPERIENCE QUALIFICATIONS

Bachelor’s degree in Accounting, Finance, Business or related field

Experience working with Paylocity accounting software

Strong working knowledge of Excel

FPC and/or CPP Payroll Certifications